Board document management is a method of coordinating and sharing board documents and other material in a fair manner prior to, during and after meetings. The goal is for the board members to be able to concentrate on governance, not lengthy manual processes and updating documents. Without an automated board management tool, coordinating and sorting out meeting-related information using patchwork solutions like email and couriers or Dropbox can be time-consuming, costly and a nightmare for directors.
A solid board management software program can drastically reduce these problems and increase your company’s effectiveness in communication, as well as overall governance effectiveness. Board portal software, that includes features like electronic voting, messaging meetings minutes, and more can be automated for many aspects of the Board of Directors meetings.
The right software will allow your team to create digital board books in just a few minutes, not a couple of hours. You can import folders and use templates that have been saved. You can also start with a blank slate. Then, share the board package in just one click. E-signature capabilities make it simple to sign documents quickly and track their status in real-time.
During meetings, members of the board can log in and instantly access all documents related to the agenda items. This removes the need for emailing individual directors with links to different versions of the same file and ensures that all of the information on your board is accessible from https://boardroommusic.com/ any location. Directors can also access meeting documents and materials between meetings. This lets them keep up-to-date with organizational updates and make sure that the board’s book is up-to-date.